[NEW] IIF Overview: import kit, sample files, and headers | iif – POLLICELEE

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If you are using QuickBooks Desktop for Windows 2019, please see Improved IIF Import in QuickBooks 2019.

Intuit Interchange Format (.IIF) files are ASCII text, TSV (Tab-Separated Value) files that QuickBooks Desktop uses to import or export lists or transactions. These files make it easier to transfer data to and from different platforms to better manage company records in QuickBooks.

Importing and exporting .IIF files in QuickBooks Desktop is easy because QuickBooks Desktop formats the file for you. However, creating .iif files from scratch or adapting data from another program is technically complex and may be difficult if you don’t have experience formatting delimited text files. This makes it faster and easier to enter the information directly into QuickBooks Desktop, unless you have very large amounts of data to import.

Note: Intuit does not offer assisted technical support for creating or importing .IIF files

To get started, you can download and install the .IIF import kit to save time and improve your results. You can also download sample .IIF files to practice or use as templates for importing transactions into QuickBooks.

 

This article is part of a series that covers basic information about .IIF files in QuickBooks Desktop.

  • IFF Overview: import kit, sample files, and headers
  • Export or import IIF files

  • Tasks you can do with IIF files

The IIF import kit

The QuickBooks IIF Import Kit is a reference guide for creating and working with .IIF import files. It contains the following components:

  • IIF Import Manual: A .pdf document that outlines common .iif pitfalls and best practices.
  • IIF Header Help: The column headings used to import list data.
  • IIF Example Files: A folder that contains version-specific .iif transaction examples.

Download and install the .IIF import kit

  1. User-added image
  2. Select the Save button to download the IIF_Import_Kit.zip file to your Windows desktop.
  3. Use

    WinZip

    or any compatible file compression utility to extract the contents of the downloaded file. The contents will automatically extract into a sub folder called .IIF Import Kit.

  4. Open the IIF Import Kit folder to view its contents.

Note: A similar import kit for importing Microsoft Excel and CSV files is also available.

Sample .IIF files

Using the sample file

Recommended: a spreadsheet program that supports a tab-delimited format, such as Microsoft Excel.

  • The data will appear in columns that are easier to read and edit.
  • Opening the sample files in any text editor is much more difficult..

Use the sample .IIF files as templates for your own data.

  • Correct .IIF format must be followed exactly to ensure your transactions import successfully.
  • Using the sample files as templates gives you a head start on doing it right.

Importing IIF files into QuickBooks provides only limited error checking.

  • Incorrect format may lead to an error or the data will import incorrectly – with no error.
  • Always check your data carefully after importing to ensure it is complete and accurate.

Each downloadable .zip file contains:

  • A full set of sample IIF files with transaction data only.
  • A sample company file backup you can restore in QuickBooks to practice importing transactions.

The downloads are available in two versions–one that uses sales tax, and one that does not.

  • Download iif1.zip

    – If you have the Sales tax preference ON

  • Download iif2.zip

    – If you have the Sales tax preference OFF

Download sample files

  1. Select the link to a sample file.
  2. Select Save in the file download window.
  3. Save the file to a convenient location on your computer’s hard drive, such as your Desktop.
  4. Use

    WinZip

    or a compatible file compression utility to extract the contents of the downloaded file. Be sure you note into which folder you extract the files so you can find them.

Individual sample IIF files

  • Contain a single .IIF file and a “read me” text file.
  • Contain both transaction data and the associated list data (account, customer, item, etc.), which shows how you can combine different types of data in one IIF file.
  • Can be used with the sample company file backup to practice importing. Download the company file separately and restore it in QuickBooks.

Transaction Type

File Name

Bill

bill.iif

Bill payment by check

bill_payment.iif

Bill payment by credit card

bill_paymentcc.iif

Bill credit

bill_credit.iif

Cash sales with tax

1

cash_sales_with_tax.iif

Cash sales without tax

cash.iif

Check affecting an account

check.iif

Credit card refund

credit_card_refund.iif

Credit memo

credit_memo.iif

Credit memo with sales tax charged

credit_memo_with_sales_tax.iif

Customer payment

customer_payment.iif

Deposit

deposit.iif

Estimate

estimate.iif

Estimate with sales tax charged

estimate_with_sales_tax.iif

Invoice with sales tax

1

charged

invoice_sales_tax_charged.iif

Invoice with sales tax and group items

groupitem_with_salestax.iif

Invoice with no sales tax (sales tax preference off)

invoice.iif

Invoice with no sales tax and group items

groupitem_without_salestax.iif

Item receipt

item_receipt.iif

General journal entry

journal.iif

Purchase order

purchase_order.iif

Sales tax payment

sales_tax_payment.iif

Statement charge

statement_charge.iif

Transfer

transfer.iif

Sample company file backup with sales tax turned OFF

iif_sample_company_file_no_tax.qbb

Sample company file backup with sales tax turned ON

iif_sample_company_file_with_tax.qbb

1 If you have the Sales Tax preference turned on in your company file, download the .iif file with tax even if you are not charging tax on all your transactions (enter a zero in the sales tax column for transactions without tax).

Important: Be sure all accounts in your .iif file are created in QuickBooks before importing. If you import a transaction with an account that is not already created in the QuickBooks data file, that account will be created as a new bank account.

Understand .IIF headers

The file headers in an IIF file tell the program how to import the type of data that follows (i.e. a customer list or a transaction). Each header specifically defines a field in the company file. The file headers are in rows that begin with an exclamation point. The first column in the header must contain a keyword.

Header placement

In a list import file, the file headers line is usually located in the first row. In the example below for a customer list, the file headers line tarts with !CUST.

A

B

C

D

1

!CUSTNew CellBADDR1BADDR2

2

New CellAbercrombie, KristyKristy Abercrombie123 Placido Terrace

3

CUSTCourtney, EdCourtney Tool Design5223 Hesse Drive

In a transaction import file, there are usually three file header lines that occupy the first, second, and third rows (row 1, 2, and 3 in the example below). The example below shows a check transaction in an .IIF file. The file headers lines begin with !TRNS, !SPL, and !ENDTRNS.

A

B

C

D

E

F

G

1

!TRNSTRNSTYPEDATEACCNTNAMECLASSAMOUNT

2

!SPLTRNSTYPEDATEACCNTNAMECLASSAMOUNT

3

!ENDTRNS

4

TRNSCHECK3/3/2010Main CheckingArchCo Gas

-70

5

SPLCHECK3/3/2010FuelCourtney, Ed

10

6

SPLCHECK3/3/2010Auto Repair

60

7

ENDTRNS

How to use .IIF headers

The correct spelling and placement of these file headers are required to prevent errors during import. Also, not all file headers are necessary in an .IIF file in order to import transactions successfully into QuickBooks. Several examples are available in the .IIF Import Kit. For more information:

  1. From the QuickBooks Help menu, choose QuickBooks Help.
  2. Select the Search tab
  3. Type IIF file format, and select the Start Search arrow.
  4. Select Reference guide to import files.

When you export a list from an existing company, QuickBooks creates an export file header:

A

B

C

D

E

F

G

H

I

1

!HDRPRODVERRELIIFVERDATETIMEACCTNT

ACCNTNT
SPLITTIME

2

HDRQuickBooks Premier

Version 20.0D

Release R611/1/2010

79423
6875

N

[NEW] Indian Institute of Finance | iif – POLLICELEE

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Indian Institute of Finance Campus in Greater Noida

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Management of Business Finance Batch 2008-2010

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Prof. (Dr.) J.D. Agarwal with the then Hon’ble President of India, Smt. Pratibha Patil in China as part of Business Delegation

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Prof. (Dr.) Yamini Agarwal with Shri Pranab Mukherjee, the then Finance Minister, GOI

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Prof. (Dr.) J.D. Agarwal with Shri H.D. Deve Gowda, Former Prime Minister of India

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Prof. (Dr.) J.D. Agarwal with the then Hon’ble President of India Smt Pratibha Patil at Mauritius, as part of Business delegation

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Prof. (Dr.) J.D. Agarwal with the Hon’ble Vice President of India Shri M. Venkaiah Naidu

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Prof. (Dr.) J.D. Agarwal with Shri Chandrasekhar, the then Prime Minister of India, GOI

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Prof. (Dr.) J.D. Agarwal with Prof. Robert Merton, NOBEL LAUREATE

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Recruiters @ IIF

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Prof. (Dr.) J.D. Agarwal with Prof. Paul Samuelson, NOBEL LAUREATE

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Prof. (Dr.) J.D. Agarwal with Shri L. K. Advani, the then Dy. Prime Minister, GOI

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Prof. (Dr.) J.D. Agarwal with Dr. Manmohan Singh, the then Finance Minister of India, GOI

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Prof. (Dr.) J.D. Agarwal with Shri Murli Mahohar Joshi, the then Minister of HRD, GOI

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Prof. Aman Agarwal with Mrs. & Prof. Franco Modigliani, NOBEL LAUREATE

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Two Days International Conference on Financing India in the New Millenium at Hotel Taj Palace, New Delhi on 21-22 December, 1998

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Prof. (Dr.) J.D. Agarwal & Prof. Yamini Agarwal with Professor Yogesh K Tyagi, Vice Chancellor, University of Delhi

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Prof. (Dr.) J.D. Agarwal & Prof. Yamini Agarwal with Shri Bhairon Singh Shekhawat, the then Vice Preisdent of India

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Prof. Aman Agarwal invited to deliver Keynote Speech at International Week in St. Peterburg, RUSSIA

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IIF Students and Faculty on Industrial Visit to Covestro

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Prof. (Dr.) J.D. Agarwal with Prof. Amartya Sen, NOBEL LAUREATE

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Indian Institute of Finance (IIF) Greater Noida bestowed with the Award “Best Financial Education Institute Award” by 24MRC

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IIF Students Industrial visit to Coca Cola India

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IIF Students participating in Times TV Programme

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Prof. (Dr.) J.D. Agarwal with Prof. James Joseph Heckman, NOBEL LAUREATE

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IIF Students at ASSOCHAM Conference in New Delhi

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IIF Alumni Speaks….

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Prof. (Dr.) J.D. Agarwal signing MOU with Tashkent Finance Institute, Uzbekistan

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Prof. (Dr.) J.D. Agarwal signing MOU at Baku, Azarbaizan in 2015

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IIF Students and Faculty attending Seminar at IIF

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IIF Faculty with International Dignatories at various Forums

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Prof. (Dr.) J.D. Agarwal presenting Finance India to H.E. Mr. Lars Lokke Rasmussen, Honble Prime Minister of Denmark

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Prof. (Dr.) J.D. Agarwal with Shri Vijay Goel, Honble MoS, Parliamentary Affairs, GOI

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Glimpses of Fresher Party 2015 at Indian Institute of Finance

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Prof. (Dr.) J.D. Agarwal with HE Mr. Taro Aso, Honble Dy. Prime Minister of Japan

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Prof. Jospeph Stiglitz, NOBEL LAUREATE and Member, Editorial Board, Finance India admiring the Journal – Finance India

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Prof. (Dr.) J.D. Agarwal lunch with H.E. Mr. Pravind Jugnauth, the then Dy. Prime Minister & currently Prime Minister, Mauritius

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IIF Student’s Excursion Trip to Agra

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Prof. (Dr.) Saurabh Agarwal with Prof. Joseph Stiglitz, NOBEL LAUREATE

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Prof. (Dr.) J.D. Agarwal with old colleague at Delhi Univ. & friend, Dr. Jagdish Mukhi, Governor, Assam

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Prof. (Dr.) J.D. Agarwal & Prof. (Dr.) Yamini Agarwal with various Chairman, State Bank of India

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Prof. Aman Agarwal with Shri Ratan Tata

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Prof. (Dr.) J.D. Agarwal with Smt Shiela Dikshit, the then Chief Minister of Delhi

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IIF Student’s celebrating Holi at IIF Campus

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Prof. Aman Agarwal with Shri Adi Godrej

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Prof. (Dr.) J.D. Agarwal & Prof. (Dr.) Yamini Agarwal with Shri Shaktikanta Das, Governor, RBI

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Prof. (Dr.) J.D. Agarwal with old colleague at Delhi Univ. & friend, Dr. O.P. Kohli, Governor, Gujarat

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Dr. Geeta Reddy, the then Minister of Tourism, Andhra Pradesh releasing IIF Publication:Accounting for Financial Analysis

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Prof. Aman Agarwal with Shri Rahul Bajaj

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Prof. (Dr.) J.D. Agarwal with Prof. Gregroz W. Kolodko, Former Dy. Prime Minister & Finance Minister, Poland and Hony. Professor, Indian Institute of Finance in Chile

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Prof. Saurabh Agarwal with Shri R.C. Bhargava, Chairman Maruti Udyog Limited

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Prof. Aman Agarwal with Shri Bimal Jalan, Former Governor, RBI

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Prof. (Dr.) J.D. Agarwal delivering a Keynote Speech in Chile

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Prof. Aman Agarwal with Prof. I.M.D. Little, Dr. Amit Mitra, then Secretary General, FICCI and Shri Omkar Singh, then President, FICCI

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